1. Introduction & Scope
The BrightPath Foundation (“we”, “us”, or “our”) is a registered 501(c)(3) non-profit organization (NGO) in the United States, headquartered at 2800 Eisenhower Avenue, Suite 200, Alexandria, VA 22314. We are committed to protecting the privacy of our website visitors, clinic participants, newsletter subscribers, and portal users (“you” or “your”).
This Privacy Policy describes how we collect, use, process, and protect your information when you visit our website (the “Site”), register for our wellness clinics, subscribe to our newsletter, or use our digital portal to track health progress.
The BrightPath Foundation is a community wellness organization. The wellness portals, progress logs, exercise metrics, and educational guides provided on our Site are for tracking and motivational purposes only. They do not constitute professional medical advice, clinical diagnosis, or medical therapy.
2. Information We Collect
We collect several types of information from and about users of our Site, depending on your level of interaction:
A. Personal Information You Provide
- Account Registration & Profile: First name, last name, and email address when you create an account to access the client portal.
- Wellness Progress Data: Self-reported physical activity records, daily steps, nutritional logs, and Tai Chi practice metrics that you voluntarily submit to track your personal 12-week risk reduction progress.
- Inquiries & Contact: Full name, email address, phone number, and message content when submitting questions via our Contact form.
- Newsletter Subscriptions: First name, last name, and email address collected via our SweetAlert2 email join modal or footer newsletter signup.
- Testimonials: Name, position/title, avatar photo, and endorsement comments that you submit to support our community programs.
B. Information Collected Automatically
When you navigate our Site, we automatically collect technical metadata to ensure connection stability and audit cookie compliance:
- Client IP Address: Automatically logged (e.g. client IPv4/IPv6 addresses) to detect and protect against portal intrusion.
- Geolocation Data: Approximate country code and country name resolved on page load via secure external APIs.
- Cookie Consent Choices: Exact tracking logs detailing whether you accepted or rejected cookies, logged with timestamps for audit purposes.
- System & Device Data: User Agent header details including browser version, operating system, and screen layout sizes.
3. How We Use Your Information
The BrightPath Foundation uses the collected data to coordinate community health programs, send updates, and manage digital portal features. Specifically, we process your information to:
- Provide, customize, and secure the client portal dashboard and progress tracking charts.
- Email newsletters, wellness recommendations, and program invitations (you may opt-out at any time).
- Coordinate and verify scheduling details for physical clinics, Tai Chi sessions, and calendar events.
- Publish approved testimonials to showcase community impact and non-profit outcomes.
- Maintain audit logs of cookie consent choices to comply with local and international privacy regulations.
- Protect the security, integrity, and operational safety of our hosting infrastructure.
6. Data Security & Storage
The security of your personal data is a priority. We implement appropriate technical safeguards to prevent unauthorized access, alteration, disclosure, or destruction of your logs:
- Encryption: Secure Socket Layer (SSL/TLS) encryption secures all data in transit.
- Access Limits: Administrative portals and test logs are restricted to authorized admins.
- Size-Bounded Log Purges: Our cookie consent logs are capped at a maximum database size of 5,000 entries, with older audits deleted automatically to prevent bloated records.
7. Your Privacy Rights
Depending on your location (such as California under CCPA or the European Economic Area under GDPR), you have specific statutory privacy rights:
- Right to Access: You can request a copy of the personal information we hold about you.
- Right to Rectification: You can request that we update or correct inaccurate personal details.
- Right to Deletion: You can request the permanent removal of your account, email subscriptions, and progress logs.
- Right to Withdraw Consent: You can change your cookie consent status at any time by clicking the floating cookie icon in the bottom-left corner of the Site.
To exercise any of these rights, please email us at [email protected].
8. Children's Privacy (COPPA Compliance)
Our Site and portal are designed for adults tracking personal wellness. We do not knowingly collect personal information from children under 13 years of age. If we learn that we have inadvertently collected personal data from a child under 13, we will immediately delete that information from our active databases.
9. Contact Information
If you have any questions or concerns regarding this Privacy Policy or our data practices, please contact us:
The BrightPath Foundation
2800 Eisenhower Avenue, Suite 200
Alexandria, VA 22314
United States
Toll Free: (833) 202-5111
Local: (703) 249-5032
Email: [email protected]
